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From joining to full and final

From punch to payslip.

Sahaj HRMS runs HR, payroll and attendance for Indian companies with 50 to 5,000 employees. Punches become paid days, approvals flow straight into payroll, and PF, ESI, PT, LWF, TDS and Form 16 are built in.

Onboarding and exit

From a selected candidate to a clean full and final.

Attendance and leave

Punches become accurate paid days.

Payroll and compliance

PF, ESI, PT, LWF, TDS and Form 16, built in.

Employee management

One employee record from joining to exit.

Performance and appraisal

Goals, reviews and increments on one record.

Reports and dashboards

Ready reports and role dashboards with KPI cards.

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Tell us how you run payroll today and we will show you your own month-end, from punch to payslip. Cloud or private deployment, and your company always gets its own database.

Trusted by teams that run payroll every month

A payroll engine already paying employees in production

For manufacturing, multi-company groups and mid-market firms.

In productionPaying employees now
The problem

HR, attendance and payroll should agree. In most companies they do not.

01

Three tools, three versions of the truth

Attendance is in the machine software, leave is in email, salary is in payroll. Someone spends the last week of every month making them agree.

02

Month-end that never quite closes

Regularisations, missed punches and late leave keep arriving after salary is processed. Payroll processes, then reprocesses, then works out arrears by hand.

03

Figures nobody can explain

“Why is my salary less?” “Why did five days of leave cost three and a half?” When the answer is spread across systems, nobody can give it quickly.

One database

One product. One database. The parts always agree.

Sahaj HRMS is one product, not an HR tool bolted onto a payroll tool, so inside it there is no sync to break. And it still works with the systems you already run: the salary journal is mapped to your GL codes and ready to post to your accounting or ERP, and attendance flows in from your devices and other tools.

Sahaj team reviewing a business process around a laptop

A leave approval updates salary at once

The approved days update the leave balance in the same step, and the salary is re-calculated at once.

A tax proof approved by HR is in payroll the same minute

No file export, no import, no second entry.

A selected candidate becomes the employee record

Onboarding data becomes the employee record, without anyone typing it again.

Attendance sends payroll a final, locked record

Paid days, loss-of-pay days and overtime amounts reach payroll only after the month is checked and locked.

One complete system

From joining to full and final

Every stage of an employee's life runs in Sahaj HRMS. No second system, no re-keying between stages.

Built for your role

The month-end looks different from every chair

Pick your role. The problem, what it costs, and what changes with Sahaj HRMS.

Different roles. One source of truth.

THE PRODUCT

From joining to full and final

One connected HRMS for employees, HR teams, payroll, managers and leadership.

Sahaj HRMSMon, 05 Oct 2026APAdminHR Manager
HOW IT WORKS

How Sahaj HRMS works

Two connected journeys on one employee record. Pick one, then click any step or press Next.

    See your own attendance and joining flow in a live demo.

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    WHY SAHAJ HRMS

    Not a feature race. A payroll you can defend.

    Spreadsheets, desktop payroll and HR suites with payroll bolted on each solve part of the problem. Here is where each gives way.

    Swipe to compare
    Why Sahaj HRMS compared with spreadsheets, desktop payroll and HR suite plus payroll
    What matters
    Spreadsheets
    Desktop payroll
    HR suite + payroll
    Sahaj HRMS
    HR, attendance and payroll agree
    Only if someone makes them
    Payroll only
    Joined by an integration that can break
    One product, one database.
    Nothing to sync
    Night shifts, rotating crews, 365-day sites
    Manual
    Limited
    Office-first, thin on the plant floor
    Night shifts stay one day; crews rotate with a rest check
    A silent attendance machine
    People marked absent
    People marked absent
    Varies
    Days are held – nobody marked absent
    Explaining a figure
    Trace the formulas
    Run another report
    Varies
    Every number opens up on screen
    Where your data lives
    On a laptop
    On your server, hard to move
    Shared cloud only
    Cloud or private deployment on your own server
    Commercial terms
    Free, but costly in time
    Licence plus maintenance
    Per-head, add-ons for common needs
    Pay for active employees.
    Payroll never blocked
    See the full feature comparison
    Built-in security
    Security

    Your people’s data, protected by design.

    Security is built into how Sahaj HRMS stores, protects and exposes employee information — not added as an afterthought.

    • Isolation

      Your own database

      Every customer company has a separate database.

    • Encryption

      Encrypted identity fields

      About 30 identity and bank fields, such as PAN, Aadhaar, UAN and bank account, encrypted at rest.

    • Access

      Permissions on the server

      Five rights per screen per role, checked on the server — not just hidden menus.

    • Privacy

      Managers see status, not salary

      By default the team view carries no salary, tax, bank details or leave reasons.

    FAQ

    Questions we are often asked

    • Both, in one product. HR, payroll and Time Office share one database for your company, so leave, attendance and tax declarations flow into payroll without any integration.

    • Indian companies with 50 to 5,000 employees - especially multi-shift manufacturing, multi-location and multi-company groups, security and facility services, retail and hospitality, distribution and field sales, and offices.

    • PF (including VPF, EPS and EDLI, ECR text and Excel files and Form 3A), ESI with the return file, Professional Tax by state, Labour Welfare Fund, TDS under both regimes with Form 16, bonus and ex-gratia, gratuity, leave encashment and full and final settlement.

    • Sahaj HRMS takes punches from machines on your network, from a vendor's attendance database, from Excel and from the Sahaj HRMS mobile app. Integration with other systems' APIs is available on Premium or as an add-on. We confirm your specific machines during discovery.

    • Cloud is the standard. For enterprises that need it, we offer a private deployment on your own server. Either way, your company has its own separate database.

    • Payroll keeps running. Above your plan's headcount, the system flags it - it never stops a payroll run. You are billed on active employees in the month.

    • Yes. Start with Basic and move to Advanced or Premium when you are ready. Upgrading adds process on top of the data you already have. There is no data migration between plans.

    Month-end, your way

    See your own month-end in Sahaj HRMS

    Tell us how you run payroll today. We will show you the same month, from punch to payslip, in Sahaj HRMS.

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